Hotel cancellation policy 

Be informed about the cancellation policy if you book your hotel accommodation through your symposium account.

 

The Symposium Secretariat must be notified in writing by e-mail helpdesk@klinkhamergroup.com about the cancellation of your hotel booking. The Symposium Secretariat will confirm your cancellation by e-mail. Without an e-mail confirmation of the Symposium Secretariat your cancellation is not accepted. Also telephone cancellations will not be accepted.

 

Cancellation policy for the following hotels: Grand Hotel Karel V, Hotel Mitland, IBIS Hotel Utrecht, Postillion Hotel Bunnik en Van der Valk Hotel Utrecht

a. In case of Cancellation more than 1 month before the Commencement Date, the Customer is not obliged to pay any money to the Hotel Establishment.

b. In case of Cancellation more than 14 days before the Commencement Date, the Customer is obliged to pay 15% of the Reservation Value to the Hotel Establishment.

c. In case of Cancellation more than 7 days before the Commencement Date, the Customer is obliged to pay 35% of the Reservation Value to the Hotel Establishment.

d. In case of Cancellation more than 3 days before the Commencement Date, the Customer is obliged to pay 60% of the Reservation Value to the Hotel Establishment.

e. In case of Cancellation more than 24 hours before the Commencement Date, the Customer is obliged to pay 85% of the Reservation Value to the Hotel Establishment.

f. In case of Cancellation 24 hours or less before the Commencement Date, the Customer is obliged to pay 100% of the Reservation Value to the Hotel Establishment.

 

Cancellation policy for the following hotel: Park Plaza Utrecht

a. In case of Cancellation more than 7 days before the Commencement Date, the Customer is not obliged to pay any money to the Hotel Establishment.

b. In case of Cancellation 7 days or less before the Commencement Date, the Customer is obliged to pay 100% of the Reservation Value to the Hotel Establishment.

 

Payment

Payment will be done after your stay by the hotel. Your credit card is needed to guarantee your booking through the system. Your credit card will not be charged in advance. Please note that upon check-in, the hotel may ask for a cash or credit card deposit to guarantee any additional expenses such as mini-bar etc.

NEWS

Registration for ESPHM2019 is open now! Click here to find more information and the registration link.

 

The sponsor brochure Sponsorship, networking and marketing opportunities for ESPHM2019 is now available for download here.

 

Follow @ESPHM2019 on Twitter and stay updated!

IMPORTANT DATES

Abstract submission system open: October 1st, 2018.

Deadline abstract submission: December 1st, 2018.

Extended deadline abstract submission: December 7th, 2018.

Opening of registration: February 5th, 2019.

Deadline application Young Person's Bursary: March 1st, 2019

Notification of bursaries granted: March 16th, 2019

Early bird registration until April 21st, 2019.

Regular registration from April 22nd, 2019.

VENUE

Tivoli-Vredenburg

Vredenburgkade 11

3511 WC Utrecht

The Netherlands

Symposium secretariat

Klinkhamer Group | conferences & events

Maastricht, the Netherlands

E: helpdesk@klinkhamergroup.com

T: +31 (0)43-36 27 008