Guidelines for authors
Speakers are requested to bring their presentation files on a flash drive (USB memory stick) to the Speaker Ready Room at least 4 hours in advance of your scheduled presentation, or the day before if the presentation is in one of the morning sessions. All presentations will be sent directly to the correct lecture room through the internal computer network by specialized technicians. We kindly ask all authors not to come with their own computers into the lecture room at the last minute.
Please note that use of your own computer is not possible. All presentations must be downloaded in the Speaker Preview Room beforehand.
Speakers are entirely responsible for the presentation content (order, graphics etc). All presentations and questions must be delivered in English, as English is the official language of the symposium. Time reserved for scientific presentation is 20 minutes, 15 minutes presentation followed by 5 minutes of discussion. Speakers are requested not to exceed the allocated time. The time schedule will be strictly followed due to the nature of the symposium program.
All presentations should meet commonly compatible format, preferably using Power Point version 2010 or higher in 16:9 aspect ratio.
Supported file types
- Presentation: PPT, PPA, PPTA, PPTX, PDF
- Video: AVI, MPG, MKV, MOV, MP4, WMV
- Audio: WMA, MP3, WAV
- Pictures: JPG, GIF, BMP, TIF
If the presentation includes audio (sound or voice), animation or short movie file(s), speakers are advised to save each file separately and provide it to the technical staff of the Speaker Ready Room for testing, together with your presentation file. If you have any special requirements, please make sure to get in contact with the technical staff at the Speaker Ready Room in advance, ideally 1 day before.
Opening hours of the Speaker Ready Room
- Wednesday May 22, 2019: 09h00 – 18h00
- Thursday May 23, 2019: 08h00 – 18h30
- Friday May 24, 2019: 08h00 – 10h30
In the lecture room
A lectern with microphone, beamer, screen and sound system will be available for all speakers. Using own computers in the lecture room is not supported to avoid delays during sessions. If you need additional equipment, please inform the symposium secretariat accordingly.
The poster boards will be set up by the organization. The poster boards surface will be 100 x 125 cm (portrait format). The recommended size of the poster is A0 format.
The presentation number assigned to your poster should not be placed on your poster. The poster boards will be numbered by the organization.
Set-up and dismantling schedule
Poster presenting authors are responsible for setting-up and taking down their poster. Pushpins will be provided by the organization. Setting up and taking down the posters will take place as following:
Set-up: Wednesday May 22, 2019: 11h00 - 14h30
Dismantling: Friday May 24, 2019: 11h00 - 13h00
Posters which have not been removed before the due time shall be detached and dumped after the corresponding session. Unclaimed posters are not the responsibility of the symposium organizers and will be disposed.